WHO WE ARE...
AvantStay delivers exceptional, unique stays for group travelers. The company has built a tech-enabled millennial hospitality brand to be the new standard for group experience. We are venture funded and growing rapidly in the explosive $100+ billion dollar STR industry.
What we are looking for…
A highly organized and detail-oriented Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder of AvantStay. This person will be responsible for scheduling internal and external meetings, coordinating travel arrangements, facilitating information flow, and handling some personal assistant duties and errands. The ideal candidate is a motivated self-starter with a strong sense of urgency and experience working for a high-level executive.
WHAT YOU’LL DO…
- 01Manage day-to-day scheduling, coordination, and meeting logistics, acting as the liaison between our CEO and both internal and external stakeholders.
- 02Organize and orchestrate staff and team meetings and other group events, including offsites for our Executive Team.
- 03Coordinate intuitive, complex travel itineraries for our CEO to meet with stakeholders and potential partners in the US and abroad.
- 04Attend necessary meetings and take notes, ensuring notes are shared with appropriate stakeholders, and action items are communicated and followed up on.
- 05Anticipate our CEO’s needs and identify problems and solutions proactively.
- 06Prepare our CEO for meetings with documentation and a review of purpose, attendees, agenda, and goals.
- 07Handle confidential documents, information, and meetings with discretion.
- 08Serve as a positive ambassador on behalf of our CEO by interacting and building relationships with AvantStay executives and departments, our CEO’s personal network, as well as external stakeholders such as investors, our board, consultants, etc.
- 09Schedule personal appointments and oversee other highly leveraged personal tasks.
- 10Other duties as assigned.
WHAT YOU’LL BRING…
- 11Bachelor’s Degree
- 125+ years support experience to a senior/ C-level executive; experience in a startup environment preferred
- 13Highly organized, with the ability to manage multiple priorities in a fast-paced, ever changing environment
- 14Skilled in written and verbal communication, including drafting messages and presentations
- 15Ability to be flexible and available to work outside traditional office hours
- 16Discretion with handling sensitive and confidential information
- 17Professionalism in dealing with diverse groups of people, including investors, board members, senior executives, and other AvantStay team members
- 18Ability to complete a high volume of tasks and projects with little or no guidance
Logistics & Compensation
This role may be filled by a US-based or global candidates, with compensation package based on location, skills, and experience.
The candidate should reside in North or South America, be fluent in English, and available to work in PST and EST hours to fit executive needs.
Brasil
